Guidelines for Presenters

All presenters should make note of the' MRS Meeting policies. 

Click below to see more:

• Poster Presentation Guidelines
• MRS Recording Policy

Oral Presentation Guidelines

Oral Presentations: Contributed presentations are 15 minutes and invited speaker presentations are 30 minutes (set up and Q&A are included within this timeframe). A presentation must not start late or extend past the scheduled end time. PowerPoint screen size is 16:9. 

Presenters must be prepared before presenting to allow for fast and easy transitions from one talk to another to avoid unnecessary delays between presentations. All talks are limited to the amount of time listed in the program, which includes setup time to connect laptops.

Presenters must be physically present onsite to present. You cannot stream into the meeting and you cannot request a colleague/symposium organizers/etc. to play a pre-recorded video for you.

Laptops: Presenters must bring their own laptops, any power cords, and any proprietary cords (adaptors). MRS does not supply laptops, laser pointers or slide advancers. If you want to use a laser pointer or slide advancer, be sure to bring your own.

Connectors: An HDMI connection (recommended) and a VGA secondary connection cable from the computer to the LCD projector will be provided in each room, including the Speaker Ready Room.

Adaptors: A selection of HDMI adaptors for the following connections will be available in each room, including the Speaker Ready Room. These adaptors allow for connection of a standard HDMI cable from the projector into these types of computer ports:

• 8” Micro‐HDMI “D” (M) to HDMI (F)
• 8” Mini‐HDMI “C” (M) to HDMI (F)
• 8” Mini‐DisplayPort (M) to HDMI (F)
• 8” DisplayPort (M) to HDMI (F)
• 9” USB “C” (M) to HDMI (F)
• DVI(M) to HDMI (F)

Speaker Ready Room: In order to be prepared for your presentation, a Speaker Ready Room will be provided to help presenting authors give a smooth and seamless presentation. Testing your presentation in the Speaker Ready Room will minimize potential equipment compatibility issues.

If you do not use the Speaker Ready room in advance, please test your presentation no later than the “break” immediately preceding your scheduled presentation. The break is defined as the time before the first morning talk, during the 12:00-1:30 pm lunch break, or during the morning and afternoon breaks.

Note: Only one presenter at a time will be connected to the LCD projector.

Standard Audio Visual Package: LCD projector, screen and wireless lapel microphone. ONLY meeting rooms with seating capacity over 150 attendees will have wireless microphones for Q&A.

Non-Standard Audio Visual Package: Requests for additional audio-visual equipment not included in the standard package must be submitted to [email protected] prior to the Meeting. The MRS Meetings department will check availability and any associated costs and get back to you.

Audio Visual Assistance: Only minimal audio-visual assistance can be expected from your session chair or the symposium assistant. If a problem arises, please relay the issue to the symposium assistant, who will contact the appropriate personnel.

Security: MRS is not responsible for the security of any personal equipment.

MRS Recording Policy

Recording of Presentations is Strictly Prohibited

No individual or entity—including a presenting author—may electronically record or broadcast any portion of the MRS Meeting without prior written consent of MRS. Unauthorized recording (audio, video, still photography, etc.) of presentations during sessions, posters, workshops, tutorials, etc., without the express written consent of MRS and individual authors is strictly prohibited. MRS reserves the rights to any approved audio and video production of presentations at all MRS events.

Press representatives must receive a Press Pass and photo/recording permission from MRS. Those who do not comply with the MRS recording policy may be asked to leave the premises.

Photo Policy

Attendees or exhibitors are encouraged to network and enjoy the meeting experience. As such, capturing memories of casual meeting activities and networking is permitted with the permission of those being prominently photographed. Photographing formal meeting presentations, posters, or displays is forbidden without permission of MRS and the presenter.

Those who do not comply with the MRS photo policy may be asked to leave the premises.

Videos and Photos for MRS Use

MRS Meeting attendance implies your consent to be photographed, filmed and/or otherwise recorded for use on the MRS website or news publications. Please note that no technical presentations will be recorded without prior consent of MRS and the authors.

Poster Presentation Guidelines

Please pick up your meeting badge at MRS Registration, Hynes, Level 1, Prudential Foyer. An MRS meeting badge is required for poster check-in. Make sure to pick up your badge BEFORE the registration desk closes at 5:00 pm.

Go to the Poster Check-In Desk, Hynes, Level 1, Prudential Foyer THE DAY of your presentation to receive your poster ID card. You will not be able to enter the poster hall without your poster ID card. The presenter must be an author of the poster and a registered attendee. Any posters not verified at check-in prior to posting will be removed from the session.

Hang your poster in the poster hall before 5:00 pm on the day of your poster session in order to be considered for the MRS Best Poster Award.

Each presentation will be assigned a board and will be labeled with the number of the paper (e.g. EN01.01.18) and the presenting author’s name.

The maximum size of your poster should be:

• Standard – 46 inches (width) x 46  inches (height)
  
• Metric -118 cm (width) x 118 cm (height)

The poster boards will accept pushpins which will be available in the poster hall. Please return the pins at the end of your poster session.

Display your material in large print so it may be read from a distance. Print TITLE and AUTHORS in extra-large print across the top of your display.

Only the Presenter will be able to enter the Poster Hall to hang the poster.

Onsite Printing. Information regarding onsite poster printing service will be made available soon. Reference the MRS Fall 2024 Poster Onsite Printing file for more information.

Poster Session Schedule

Tuesday, Wednesday and Thursday, December 3-5

9:00 am – 5:00 pm | Check-In/Display “Post” (Poster Presenters)

8:00 pm – 10:00 pm | Poster Session – Author Presentations (All Registered Attendees)

8:30 pm | Best Poster Award Winners Announcement (All Registered Attendees)

NOTE: Presenting authors are responsible for removing their posters at the end of the poster session. If you do not take your poster with you at the end of your poster session, it will be discarded.

Best Poster Awards Poster sessions are an important and integral part of MRS meetings, allowing many more authors the opportunity to share their research and ideas with others. The quality of the poster sessions is a major priority of the Society. The Meeting Chairs will recognize the best presentations from each day of the poster sessions. One or more awards of up to $500 will be presented by the Meeting Chairs. Your poster must be hung no later than 5:00 pm on the day of your poster session or it will not be eligible for poster judging. 

The Meeting Chairs will select the winners on the basis of the poster’s content, appearance, graphic excellence and presentation quality (not necessarily equally weighted). Poster presenters and authors are not permitted to be in the poster hall during the judging process. The Best Posters will remain on display in a central location for the remainder of the meeting.

MRS Recording Policy

Recording of Presentations is Strictly Prohibited

No individual or entity—including a presenting author—may electronically record or broadcast any portion of the MRS Meeting without prior written consent of MRS. Unauthorized recording (audio, video, still photography, etc.) of presentations during sessions, posters, workshops, tutorials, etc., without the express written consent of MRS and individual authors is strictly prohibited. MRS reserves the rights to any approved audio and video production of presentations at all MRS events.

Press representatives must receive a Press Pass and photo/recording permission from MRS. Those who do not comply with the MRS recording policy may be asked to leave the premises.

Photo Policy

Attendees or exhibitors are encouraged to network and enjoy the meeting experience. As such, capturing memories of casual meeting activities and networking is permitted with the permission of those being prominently photographed. Photographing formal meeting presentations, posters, or displays is forbidden without permission of MRS and the presenter.

Those who do not comply with the MRS photo policy may be asked to leave the premises.

Videos and Photos for MRS Use

MRS Meeting attendance implies your consent to be photographed, filmed and/or otherwise recorded for use on the MRS website or news publications. Please note that no technical presentations will be recorded without prior consent of MRS and the authors.