To ensure a smooth and seamless presentation, MRS will provide a Speaker Ready Room to allow presenters the opportunity to prepare for their presentation. It is recommended for all speakers to test all parts of their presentation, including audio, video, wireless connection, etc., prior to presenting. This will help to minimize potential equipment compatibility issues.

If you do not use the Speaker Ready room in advance, please test your presentation no later than the break* immediately preceding your scheduled presentation.

*The break is defined as the time before the first morning talk, during the 12:00-1:30 pm lunch break, or during the morning and afternoon breaks.

Presenters must bring their own* laptops, power cords, and any proprietary cords (adaptors). MRS does not supply laptops, laser pointers or slide advancers. If you want to use a laser pointer or slide advancer, be sure to bring your own. 

An HDMI connection (recommended) and a VGA secondary connection cable from the computer to the LCD projector will be provided in each room, including the Speaker Ready Room. 

Note: Only one presenter at a time will be connected to the LCD projector.

A selection of HDMI adaptors for the following connections will be available in each room, including the Speaker Ready Room. These adaptors allow for connection of a standard HDMI cable from the projector into these types of computer ports: 

• 8” Micro‐HDMI “D” (M) to HDMI (F) 
• 8” Mini‐HDMI “C” (M) to HDMI (F)
• 8” Mini‐DisplayPort (M) to HDMI (F)
• 8” DisplayPort (M) to HDMI (F)
• 9” USB “C” (M) to HDMI (F)
• DVI(M) to HDMI (F)

*MRS is not responsible for the security of any personal equipment.

The Standard Audio-Visual Package includes an LCD projector, screen and wireless lapel microphone. ONLY meeting rooms with a seating capacity of over 150 attendees will have wireless microphones for Q&A. 

Requests for additional audio-visual equipment not included in the standard package must be submitted to [email protected] prior to the Meeting. The MRS Meetings department will check availability and any associated costs and get back to you. 

If Audio Visual Assistance is needed, please relay the issues to the symposium assistant or session chair. They will contact the appropriate personnel.

The maximum size of your poster should be: 

• Standard – 46 inches (width) x 46 inches (height) 
• Metric -118 cm (width) x 118 cm (height) 

Display your material in large print so it may be read from a distance. Print 'title' and 'authors' in extra-large print across the top of your display. 

The poster boards will accept pushpins which will be available in the poster hall. Please return the pins and collect your poster at the end of each poster session. 

Poster printing and onsite pickup will be available via FedEx. More information will be available soon. 

9:00 am – 5:00 pm | Poster ID Pickup and Display (Poster Presenters) 

8:00 pm – 10:00 pm | Poster Session – Author Presentations (All Registered Attendees) 

8:30 pm | Best Poster Award Winners Announcement (All Registered Attendees) 

NOTE: Presenting authors are responsible for removing their posters at the end of each poster session. If you do not take your poster with you at the end of your poster session, it will be discarded. 

Poster sessions are an important and integral part of MRS meetings, allowing many more authors the opportunity to share their research and ideas with others. The quality of the poster sessions is a major priority of the Society. The Meeting Chairs will recognize the best presentations from each day of the poster sessions. They will select the winners on the basis of the poster’s content, appearance, graphic excellence and presentation quality (not necessarily equally weighted). 

One or more awards of $200 will be presented by the Meeting Chairs. The winning posters will remain on display in a central location for the remainder of the meeting.

*Your poster must be displayed no later than 5:00 pm on the day of your poster session or it will not be eligible for poster judging. Poster presenters and authors are not permitted to be in the poster hall during the judging process.

The Materials Research Society has arranged for onsite poster printing to be available for the 2024 MRS Fall Meeting & Exhibit. Poster printing and pickup can be found in the Hynes Convention Center at the FedEx Office.  

Submissions for poster printing will be open from October 21, 2024 – November 21, 2024. You are not permitted to submit before October 21st and any late submissions made after November 21st will be printed on a first-come, first-served basis.

Please submit all poster files to [email protected] and contact the FedEx Office at that email or at 857.378.2660 with any questions. You can copy and paste the email template below and attach your poster via "Print Ready PDF File" format only. 

Poster pickup will begin the morning of December 2nd.

• Only poster printing requests made before the deadline of November 21, 2024, are guaranteed completion by the beginning of the Meeting.
• Requests made after November 21st will be printed in the order they are received, so FedEx cannot guarantee that you will have your poster printed in time for your poster presentation. Late requests will also be offered the standard FedEx pricing, not the MRS discount of $108.00 plus tax.
• For any printing requests made after November 21st, you will need to contact the FedEx Office at 857.378.2660 or [email protected] for specific completion times.
• Any nonstandard materials other than gloss paper may require additional cost and turnaround time.
• Note for all requests: Contact FedEx immediately following your poster submission to confirm that the file has been received.

• 46” X 46” full color on Indoor Gloss (MRS standard) - $108.00 plus tax*
• Shipping tubes are available upon request
• FedEx Office will print your poster and have it waiting onsite for pickup beginning December 2nd.