Thank you for being a session chair. Your role as a session chair is to assist the smooth flow of your session, including ensuring (1) the session environment is distraction free, (2) equipment for speaker support (lighting, audio-visual equipment, and microphones) is satisfactory, and (3) speaker talks follow the program schedule and stay on time.
OPERATIONAL PROCEDURES
- Please familiarize yourself with the audio-visual equipment in the room. You should plan to be in the room 30 minutes before your session and during scheduled coffee breaks to help authors who may need assistance in setting up their personal equipment.
- A laser pointer will be available. Please leave it in the room for the next session.
PROGRAM PROCEDURES
- An up-to-date Session Sheet will be given to you; one will also be posted outside your meeting room. Invited talks are 30 minutes; contributed talks are 20 minutes including setup and Q&A.
- Introduce the Speaker to the audience.
- Make any general announcements, including any known program changes.
- As a courtesy to attendees and other speakers, interrupt the speaker if he/she is not finished at the end of his/her time. It is important to maintain published program times in order to facilitate attendee scheduling.
- If your meeting room has people standing, there may be available seats throughout the room. Please ask attendees to move over to enable seating access by others. Then ask those standing to come forward to take a seat.
- If you have a “no show,” do not rearrange the schedule of presentations. Use the open time slot for discussion or review.