Poster Presentation Guidelines for Onsite Attendees

  • Please pick up your meeting badge at MRS Registration. A MRS meeting badge is required for poster check-in.
  • Check-in at the poster desk THE DAY of your presentation. The presenter must be an author of the poster and a registered attendee. Any posters not verified at check-in prior to posting will be removed from the session.  
  • Each presentation will be assigned a board and will be labeled with the number of the paper (e.g. GI01.01.18) and the presenting author’s name.
    MRS recommends the poster size to be as follows:
    • U.S. Format – 46 inches (width) x 46  inches (height)  
    • European Format -118 cm (width) x 118 cm (height)
  • The poster boards will accept pushpins which will be available in the poster hall. Please return the pins at the end of your poster session.
  • Display your material in large print so it may be read from a distance. Print TITLE and AUTHORS in extra-large print across the top of your display.
  • Only the Presenter will be able to enter the Poster Hall when posting

  • Once your poster is posted, you will not be able to enter the Poster Hall until the Exhibit Hall opens.

Poster Session Schedule

Tuesday, Wednesday and Thursday

11:00 am – 5:30 pm: Check-In and Display Posters
Poster Presenters

5:30 pm – 6:30 pm:  Symposium Organizers Review
Judges Only

6:30 pm – 7:30 pm:  Meeting Chairs Review
Judges Only

8:00 pm – 10:00 pm:  Poster Session Attendee Viewing and Author Presentations
All Registered Attendees

8:15 pm:  Best Poster Award Winners Announcement
All Registered Attendees

Please note: Presenting authors are responsible for removing their posters at the end of their poster session. Posters left behind will be discarded.

Best Poster Awards

Poster sessions are an important and integral part of MRS meetings, allowing many more authors the opportunity to share their research and ideas with others. The quality of the poster sessions is a major priority of the Society.

The Meeting Chairs will recognize the best presentations from each day of the poster sessions. Both onsite and virtual poster winners will be announced during the onsite Poster Sessions (Tuesday – Thursday).  One or more awards of up to $500 will be presented by the Meeting Chairs.

The Meeting Chairs will select the winners on the basis of the poster’s content, appearance, graphic excellence and presentation quality (not necessarily equally weighted).

The Best Posters will remain on display in a central location for the remainder of the meeting.

Record and Upload Poster Presentation

MRS strongly encourages all presenters, both onsite and virtual, to record and upload a pre-recorded audio over PowerPoint version of their presentation, which should be saved in either an .MP4 or .MOV format.  This will provide a wider audience for your talk and provide all registered attendees, both onsite and virtual, the opportunity to view all 2021 MRS Fall Meeting presentations on their own schedules.  Registered attendees will have access to the virtual meeting and will be able to view on-demand content until January 15, 2022. Instructions for creating and uploading an on-demand presentation are posted here. The deadline to upload your recorded presentation is November 24

MRS Recording Policy

Recording of Presentations is Strictly Prohibited
No individual or entity—including a presenting author—may electronically record or broadcast any portion of the MRS Meeting without prior written consent of MRS. Unauthorized recording (audio, video, still photography, etc.) of presentations during sessions, posters, workshops, tutorials, etc., without the express written consent of MRS and individual authors is strictly prohibited. MRS reserves the rights to any approved audio and video production of presentations at all MRS events.

Press representatives must receive a Press Pass and photo/recording permission from MRS.
Those who do not comply with the MRS recording policy may be asked to leave the premises.

Photo Policy

Attendees or exhibitors are encouraged to network and enjoy the meeting experience. As such, capturing memories of casual meeting activities and networking is permitted with the permission of those being prominently photographed. Photographing formal meeting presentations, posters, or displays is forbidden without permission of MRS and the presenter.

Those who do not comply with the MRS photo policy may be asked to leave the premises.

Videos and Photos for MRS Use

MRS Meeting attendance implies your consent to be photographed, filmed and/or otherwise recorded for use on the MRS website or news publications. Please note that no technical presentations will be recorded without prior consent of MRS and the authors.

Publishing Alliance

MRS publishes with Springer Nature


Symposium Support