Oral Presentation Guidelines for Presenting Authors

Your cooperation is appreciated in keeping the meeting on schedule for the benefit of all attendees. Please note the following guidelines: 

Authors must be prepared before presenting to allow fast and easy transition from one talk to another to avoid unnecessary delay between presentations.  All talks are limited to the amount of time listed in the program which includes setup time to connect laptops or flash drives.

  • Standard Audio Visual Package:  Laptop computer with Microsoft Operating System, an LCD projector, screen, laser pointer and wireless lapel microphone.  

  • Speakers: Presenting authors should bring their presentation on a USB drive and load their presentation on the session computer at the break preceding their presentation time. (Before the start of the session or during the break.) 

  • Speaker Ready Room: In order to be prepared for your presentation, a Speaker Ready Room is provided at Birch, Second Floor to help presenting authors give a smooth and trouble-free presentation. Testing your presentation in the Speaker Ready Room will minimize potential equipment compatibility issues.

    If you do not use the Speaker Ready room in advance, please test your presentation no later than the break immediately preceding your scheduled presentation. The break is defined as the time before the first morning talk, during the morning break, during the 12:30-2:00pm lunch break or during the afternoon break.
  • Oral Presentation: Invited talks are 30 minutes and contributed talks are 15 minutes (set up and Q&A are included within this timeframe). A presentation must not start late or extend past the scheduled end time. PowerPoint screen size is 4:3.
  • Audio Visual Assistance: Only minimal audio-visual assistance can be expected from your session chair. If a problem arises, please relay the issue to the staff on-site, who will contact the appropriate personnel.
  • Security:  MRS is not responsible for the security of any personal equipment.

Photo and Recording Policy

Photographing and Recording Presentations is Strictly Prohibited
No individual or entity—including a presenting author—may electronically record or broadcast any portion of the conference, nor may anyone take photographs of presentations or posters. Those who do not comply with the policy may be asked to leave the premises.




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Conference Support